OKLAHOMA CONSERVATION COMMISSION Agriculture Building Board Room • 2800 N. Lincoln • Oklahoma City, Oklahoma Monday, July 9, 2018 – 9:30 a.m.

DRAFT AGENDA / MEETING NOTICE

OKLAHOMA CONSERVATION COMMISSION

Agriculture Building Board Room • 2800 N. Lincoln • Oklahoma City, Oklahoma

Monday, July 9, 2018 – 9:30 a.m.

1. Call to Order

2. Swearing in of Scotty Herriman, Area 3 Member, for a new term ending June 30, 2023

3. Roll call

4. Pledge of Allegiance

5. Discussion and possible approval of the June 4, 2018 regular meeting minutes.

6. Discussion and possible approval of Claims, Financial Statement and Purchase Card Summary (Exhibit #1).

7. Presentation of Commission Agreements (Exhibit #2):

Discussion and possible ratification of the following agreements (previously approved by Chair LeGrand/Clark):

a. New agreement with Oklahoma Department of Agriculture, Food and Forestry (OCC-547) to provide financial management and human resources services to the Commission for Fiscal Year 2018.

b. Amended agreement with Natural Resources Conservation Service (OCC-531 / 68-7335-17-2016) for remedial dam repairs. Amendment 1 adds $3,500 for Sugar Creek Channel Site 269R GSS.

Discussion and possible approval of the following new agreements:

c. Oklahoma Department of Agriculture, Food and Forestry (OCC-548) to provide financial management and human resources services to the Commission for Fiscal Year 2019.

d. Natural Resources Conservation Service (OCC-549) to partner with NRCS to provide construction engineering services to assist with construction and operation and maintenance of watershed structures.

e. Natural Resources Conservation Service (OCC-559) to partner with NRCS to provide geology services to assist with the design of watershed structures and various conservation practices.

f. Arbuckle Conservation District (OCC-550) to provide funds for a full-time Watershed Aide with the majority of time dedicated to O&M program duties. The work area for this agreement is all of Arbuckle and Love County Conservation Districts; with the aide headquartered in Arbuckle Conservation District.

g. Garvin Conservation District (OCC-551) to provide funds for a full-time Watershed Aide with the majority of time dedicated to O&M program duties. The work area for this

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agreement is all of Garvin Conservation District; with the aide headquartered in Garvin Conservation District.

h. Grady Conservation District (OCC-552) to provide funds for a full-time Watershed Aide with the majority of time dedicated to O&M program duties. The work area for this agreement is all of Grady County Conservation District; with the aide headquartered in Grady County Conservation District.

i. Kiowa County Conservation District (OCC-553) to provide funds for a full-time Watershed Aide with the majority of time dedicated to O&M program duties. The work area for this agreement is all of Kiowa and Washita County Conservation Districts; with the aide headquartered in Kiowa County Conservation District.

j. Murray County Conservation District (OCC-554) to provide funds for a full-time Watershed Aide with the majority of time dedicated to O&M program duties. The work area for this agreement is all of Murray County and Arbuckle Conservation Districts; with the aide headquartered in Murray County Conservation District.

k. Noble County Conservation District (OCC-555) to provide funds for a full-time Watershed Aide with the majority of time dedicated to O&M program duties. The work area for this agreement is all of Noble, Pawnee, Garfield and Payne County Conservation Districts; with the aide headquartered in Noble County Conservation District.

l. Okfuskee County Conservation District (OCC-556) to provide funds for a full-time Watershed Aide with the majority of time dedicated to O&M program duties. The work area for this agreement is all of Okfuskee, Hughes and Seminole County Conservation Districts; with the aide headquartered in Okfuskee County Conservation District.

m. Pontotoc County Conservation District (OCC-557) to provide funds for a full-time Watershed Aide with the majority of time dedicated to O&M program duties. The work area for this agreement is all of Pontotoc and Coal County Conservation Districts; with the aide headquartered in Pontotoc County Conservation District.

n. Natural Resources Conservation Service (OCC-558) to provide assistance to NRCS and Conservation Districts through a shared staffing agreement for an urban conservation planner and one clerical staff.

o. University of Oklahoma (OCC-560 / CW-SRF-OU) to provide funding for design and oversight of construction of GRDA bio retention cells and Eufaula Wetland funded through OWRB Clean Water State Revolving Fund.

Discussion and possible approval of the following amended agreement:

p. Natural Resources Conservation Service (OCC-444 / 68-7335-15-35) to provide assistance to NRCS, through OCC staff, to create conservation plans, conservation program contracts and comprehensive nutrient management plans. Amendment 1 adds funding for 2 conservation / CNMP planners.

q. Natural Resources Conservation Service (OCC-529 / 68-7335-17-029) to provide assistance to NRCS and conservation districts through a shared staffing agreement for

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conservation technicians. Amendment 1 adds funding for a technician in Pushmataha Conservation District.

r. Daniel J. Gamino and Associates to provide legal services to the Commission and Conservation Districts. Amendment 16 continues the agreement for Fiscal Year 2019.

8. Discussion and possible approval of Out of State Travel Requests (Exhibit #3):

a. Soil Health Institute – 3rd Annual Meeting – August 1-3, 2018 – Albuquerque, New Mexico

b. Project WET-USA – Annual Conference and Coordinator’s Training – September 10-14, 2018 – Mystic, Connecticut

c. Office of Surface Mining Reclamation and Enforcement Technical Innovation and Professional Services – AML Design Workshop: Dangerous Openings – September 9-14, 2018 – Wilkes-Barre, Pennsylvania

d. Office of Surface Mining Reclamation and Enforcement – 2018 Mid-Continent Region States Meeting – August 27-30, 2018 – Kansas City, Missouri

e. Office of Surface Mining Reclamation and Enforcement Technical Innovation and Professional Services – Introduction to SMCRA Inspections – September 10-15, 2018 – Columbus, Ohio

9. Discussion and possible approval of attendance at the National Association of Conservation Districts South Central Region Meeting, September 4-6, 2018 – San Marcos, Texas

10. Discussion and possible approval of Recommendations for Appointment of Conservation District Director (Exhibit #4).

11. Discussion and possible approval to declare the candidate, Jeff Hiner, in Ellis County Conservation District elected to Position #2 where he is the only eligible person to file a Notification and Declaration of Candidacy.

12. Discussion and possible approval of Conservation District Joint Plans of Operations (Exhibit

#5).

13. PROPOSED EXECUTIVE SESSION

As authorized by the Oklahoma Open Meeting Act in Section 307(B)(1) of Title 25 of the Oklahoma Statutes, an executive session may be held for the purpose of discussing the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any

individual salaried public officer or employee.

Pursuant to this provision, the Commission proposes to hold an executive session for the purpose of discussing the salary of the Executive Director.

Following Executive Session (in open session): Discussion and possible action to set the salary of the Executive Director.

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14. Conservation Commission – Fiscal Year 2019 Budget:

a. Discussion and possible approval of allocations to conservation districts for personnel and operating expenses (Exhibit #6).

b. Discussion and possible approval of the Agency Budget Work Program (Exhibit #7).

c. Discussion and possible action to set the conservation district director meeting expense (maximum of 12 meetings).

d. Discussion and possible approval of personnel and financial management policies (Exhibit #8).

15. Discussion and possible approval to authorize Executive Director Lam to initiate the

bonding process for the small watershed rehabilitation program.

16. Public Comments

17. New Business

18. Break (at option of the Chair)

19. Partnership Reports:

a. Oklahoma Department of Agriculture, Food and Forestry

b. USDA-Natural Resources Conservation Service

c. Oklahoma Association of Conservation Districts

20. Status Reports:

a. Oklahoma Conservation Commission Members

b. Oklahoma Conservation Commission Staff

1. Trey Lam, Executive Director

2. Shanon Phillips, Water Quality Director

3. Mike Sharp, Office of Geographic Information and Technical Services Director

4. Robert Toole, Abandoned Mine Land Program Director

5. Tammy Sawatzky, Conservation Programs Director

6. Lisa Knauf Owen, Assistant Director

21. Next Meeting: Monday, August 6, 2018, Agriculture Building Boa

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