COMANCHE COUNTY COMMISSIONERS

COMMISSIONERS PROCEEDINGS
REGULAR MEETING
JULY 24, 2017

THE BOARD OF COMANCHE COUNTY COMMISSIONERS MET IN REGULAR SESSION AT 9:00 A.M., MONDAY, JULY 24, 2017 IN ROOM 302 OF THE COMANCHE COUNTY COURTHOUSE, LAWTON, OKLAHOMA.

CHAIRMAN DON HAWTHORNE CALLED THE MEETING TO ORDER AND COUNTY CLERK CARRIE TUBBS CALLED THE ROLL. PRESENT WERE DON HAWTHORNE, JOHNNY OWENS AND 1ST DEPUTY KENNY CURRY FOR GAIL TURNER. GAIL TURNER WAS ABSENT.

OWENS MOVED TO APPROVE THE READING AND ACCEPTANCE OF THE MINUTES OF JULY 17, 2017. CURRY SECONDED THE MOTION WITH OWENS, CURRY AND HAWTHORNE VOTING AYE. NO NAY VOTES.

HAWTHORNE MOVED TO APPROVE ACCEPTANCE OF DEDICATION BY THE BOARD OF COUNTY COMMISSIONERS, COMANCHE COUNTY, OKLAHOMA. THAT THE DEDICATIONS OF ANNEXED PLAT, LAKE CREST ADDITION PART 4. LOCATED IN THE SW/4, S11, T3N, R12W I.M., COMANCHE COUNTY, OKLAHOMA ARE HEREBY ACCEPTED. OWNERS OF CERTIFICATE AND DEDICATION ARE DELTON SMITH AND ROSEMARY SMITH, HUSBAND AND WIFE. HAWTHORNE STATED THAT THE ROADS ARE NOT ACCEPTED. OWENS SECONDED THE MOTION WITH HAWTHORNE, OWENS AND CURRY VOTING AYE. NO NAY VOTES.

HAWTHORNE MOVED TO APPROVE A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS IN AND FOR COMANCHE COUNTY, OKLAHOMA, APPROVING ASSESSMENT AND COLLECTION BY THE COMANCHE COUNTY DISTRICT COURT CLERK OF TEN DOLLARS ($10.00) PER CIVIL FILING AS PROVIDED BY SENATE BILL 456, FOR USE BY THE COMANCHE COUNTY SHERIFF TO ENHANCE EXISTING OR PROVIDE ADDITIONAL COURTHOUSE SECURITY. HAWTHORNE SAID THIS WOULD GO INTO EFFECT SEPTEMBER 1, 2017. OWENS SECONDED THE MOTION WITH HAWTHORNE, OWENS AND CURRY VOTING AYE. NO NAY VOTES.

HAWTHORNE MOVED TO APPROVE THE OKLAHOMA DEPARTMENT OF TRANSPORTATION CLAIM FORM 324A FOR COMANCHE COUNTY PROJECT; BLUE BEAVER J/P 30440(04)(06), CLAIM FOR PAYMENT TO PINNACLE CONSULTING MANAGEMENT GROUP, INC., INVOICE #1-22-1 IN THE AMOUNT OF $9,400.00. SERVICES PROVIDED FOR PROJECT MANAGER ACQUISITION AND ACQUISITION BIA SECURED/CONDEMNED FOR PARCELS, 1.1, 1.2, 1.3 AND 1.4, THROUGH JUNE 30, 2017. CURRY SECONDED THE MOTION WITH HAWTHORNE, CURRY AND OWENS VOTING AYE. NO NAY VOTES.

HAWTHORNE MOVED TO APPROVE A STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION COUNTY ROAD ACTION REPORT, THE COUNTY COMMISSIONERS FOR COMANCHE COUNTY, HEREBY CERTIFY THAT COUNTY ROAD, HIGHWAY 277 ON SECTION LINE ROAD BETWEEN SECTION 17 & 18, T1N, R15W I.M. IS AN ADDITION TO THE COUNTY ROAD SYSTEM. COMPLIES AS A PUBLIC ROAD BY BEING LOCATED ON EITHER EXISTING SECTION LINE RIGHT-OF-WAY, PUBLIC RIGHT-OF-WAY THROUGH ADVERSE POSSESSION OR OTHER DEDICATED RIGHT-OF-WAY OF RECORD AND ARE OPEN FOR PUBLIC TRAVEL AT ALL TIMES. CURRY SECONDED THE MOTION WITH HAWTHORNE, CURRY AND OWENS VOTING AYE. NO NAY VOTES.

HAWTHORNE MOVED TO APPROVE AN UNATTAINABLE LIEN WAIVER, THE COUNTY OF COMANCHE WAS UNABLE TO OBTAIN A LIEN WAVIER FROM THE LIEN HOLDER FOR J/P#29363(04) PARCEL 3. THE COUNTY AGREES TO TAKE FULL FINANCIAL RESPONSIBILITY UP TO THE AMOUNT THE PROPERTY OWNER WAS PAID. THE SUM OF $5,000.00, SHOULD THE LIEN HOLDER MAKE ANY CLAIMS AGAINST THE AMOUNT PAID TO THE PROPERTY OWNER. CURRY SECONDED THE MOTION WITH HAWTHORNE, CURRY AND OWENS VOTING AYE. NO NAY VOTES.

COMMISSIONERS PROCEEDINGS PAGE #2
JULY 24, 2017

CURRY MOVED TO APPROVE AN INTER-GOVERNMENTAL AGREEMENT BY AND BETWEEN COMANCHE NATION AND COMANCHE COUNTY PERTAINING TO THE RECONSTRUCTION OF ROUTE #0432 BETHEL ROAD, TRIBAL PROJECT #P008, LOCATED IN STERLING, BEGINNING AT SW CORNER OF S16, T2N, R9W I.M. THEN GOES NORTH 3 MILES WHERE ROUTE ENDS AT NW CORNER OF S5, T2N, R9W I.M. COMANCHE NATION WILL PROVIDE THE COUNTY THE SUM OF $121,600.00 FOR THE PROJECT. OWENS SECONDED THE MOTION WITH CURRY, OWENS AND HAWTHORNE VOTING AYE. NO NAY VOTES.

BID #19 – PURCHASE OF ONE OR MORE, 2007 OR NEWER, SEMI-TRUCK(S) WAS OPENED WITH BIDS RECEIVED FROM THE FOLLOWING VENDORS: PREMIER TRUCK GROUP- OKC, BRUCKNER’S WICHITA FALLS, #4363, BRUCKNER’S WICHITA FALLS, #4599, BRUCKNER’S WICHITA FALLS, #4890, SUMMIT TRUCK GROUP & RUSH ENTERPRISES TULSA. HAWTHORNE MOVED TO TABLE UNTIL LATER DATE. OWENS SECONDED THE MOTION WITH HAWTHORNE, OWENS AND CURRY VOTING AYE. NO NAY VOTES.

BID #20 – PURCHASE OF ONE (1) OR MORE, 2015 OR LATER, POLICE PACKAGE SUV VEHICLE(S) WAS OPENED WITH BIDS RECEIVED FROM THE FOLLOW VENDOR: KANSAS HIGHWAY PATROL. OWENS MOVED TO TABLE UNTIL LATER DATE. CURRY SECONDED THE MOTION WITH OWENS, CURRY AND HAWTHORNE VOTING AYE. NO NAY VOTES.

CONSENT AGENDA: THE FOLLOWING ITEMS ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF COMMISSIONERS AND WILL BE ENACTED WITH ONE MOTION. SHOULD DISCUSSION BE DESIRED ON AN ITEM, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA PRIOR TO ACTION AND CONSIDERED SEPARATELY.

OWENS MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS:

APPROVE RENEWING THE FUEL MASTER FUEL MANAGEMENT SYSTEM, EXTENDED MAINTENANCE AGREEMENT BETWEEN SYN-TECH SYSTEMS INC., AND COMANCHE COUNTY, OKLAHOMA FOR THE BENEFIT AND USE OF COMANCHE COUNTY DISTRICT #3. AGREEMENT PROVIDES A MEANS OF EXTENDING THE NORMAL ONE-YEAR WARRANTY, AND COVERS PARTS, TELEPHONE SUPPORT LABOR AND BOTH SOFTWARE AND HARDWARE. THE AGREEMENT COST IS $1,275.00 AND THE TERM SHALL BE FROM AUGUST 20, 2017 THRU AUGUST 19, 2018.

APPROVE AN AGREEMENT BY AND BETWEEN THE NORTHEAST LAWTON LIONS CLUB AND COMANCHE BOARD OF COMMISSIONERS, CLUB TO FURNISH AND DISPLAY FOUR (4) AMERICAN FLAGS ON THE BUSINESS PREMISES OF THE COMANCHE COUNTY COURTHOUSE. THE FLAGS AND FLAG STAFF SHALL BE PLACED AND REMOVED FROM SUNRISE TO SUNSET ON THE NATIONAL HOLIDAYS, AT THE COST OF $120.00 STARTING JULY 1, 2017 THRU JUNE 30, 2018.

APPROVE AN ADDENDUM TO THE LEASE PURCHASE AGREEMENT OF TWO JOHN DEERE 672G MOTOR GRADERS WITH C. L. BOYD COMPANY, INC., THAT EXTENDS THE AGREEMENT FOR 12 MONTHS. ORIGINAL LEASE PURCHASE AGREEMENT WAS FOR 36 MONTHS AND APPROVED ON JULY 7, 2014.

APPROVE AN INTERLOCAL COOPERATIVE AGREEMENT BETWEEN THE CITY OF CACHE AND THE BOARD OF COUNTY COMMISSIONERS OF COMANCHE COUNTY TO UNDERTAKE THE SERVICES CONTEMPLATED BY THIS AGREEMENT, HEREOF UNTIL JUNE 30, 2018. THE COUNTY WILL ASSIST WITH THE CITY PROJECTS WITHIN THE CITY LIMITS.

APPROVE A REQUEST TO SELL COUNTY PROPERTY (ACQUIRED AT RESALE) FROM THE COUNTY TREASURER.

APPROVE RESOLUTIONS APPOINTING REQUISITIONING OFFICER FOR HIGHWAY #3, DON HAWTHORNE, TERESA WILSON & DEBBIE MCDONALD. APPOINTING RECEIVING OFFICER FOR CAPITAL IMPROVEMENT SALES TAX 2007, AND FOR GENERAL ACCOUNTS – COMMISSIONERS, TERESA WILSON.
COMMISSIONERS PROCEEDINGS PAGE #3
JULY 24, 2017

APPROVE ENCUMBRANCE FROM CIVIL DEFENSE MAINTENANCE AND OPERATIONS IN THE AMOUNT OF $26,028.00 TO COMANCHE COUNTY EMERGENCY MANAGEMENT FOR ESTIMATE OF NEEDS FOR THE MONTH OF AUGUST 2017.

APPROVE A UTILITY PERMIT FROM SOLID PLUMBING TO BURY WATER LINE FROM #58 REDBIRD LANE ACROSS REDBIRD LANE TO 210 BOBOLINK IN LAKE ELLSWORTH ADDITION IN DISTRICT #1.

APPROVE OFFICIALS MONTHLY REPORTS. THERE WERE NONE.

APPROVE REQUESTS FOR APPROPRIATIONS AND TRANSFERS FOR APPROPRIATIONS.
FUND 11 HIGHWAY #3 $421.30
#3 $297.05
#1 $218.39
#1 $ 48.75

APPROVE BLANKET PURCHASE ORDERS.
180582 THROUGH 180620 AND 180634 THROUGH 180657 AND
180666 THROUGH 180718 AND 180720 THROUGH 180751

APPROVE OVERAGES ON BLANKET PURCHASE ORDERS.
176021 $95.73, 176022 $224.89, 176171 $336.85, 176492 $3.50

APPROVE CLAIMS AND PURCHASE ORDERS FOR PAYMENT.

CURRY SECONDED THE MOTION WITH OWENS, CURRY AND HAWTHORNE VOTING AYE. NO NAY VOTES.

THE BOARD ACKNOWLEDGED COURT SUMMONS. THERE WAS NONE.

THE BOARD ACKNOWLEDGED TORT CLAIM, FROM JEFFERY ALLEN TAYLOR.

NEW BUSINESS: (CONSIDER ANY MATTER NOT KNOWN ABOUT OR WHICH COULD NOT HAVE BEEN REASONABLY FORESEEN PRIOR TO THE TIME OF POSTING THIS AGENDA.) THERE WAS NONE.

ELECTED OFFICIALS PARTICIPATION. THERE WAS NONE.

OWENS MOVED TO ADJOURN. CURRY SECONDED THE MOTION WITH OWENS, CURRY AND HAWTHORNE VOTING AYE. NO NAY VOTES.

THE FOLLOWING CLAIMS WERE ENTERED ON THE PURCHASE ORDER CALENDAR IN THE COUNTY CLERK’S OFFICE AND APPROVED FOR PAYMENT BY THE BOARD FOR JULY 28, 2017.
EMERGENCY PURCHASE ORDERS HAVE DOCUMENTATION ON FILE IN THE COUNTY CLERK’S OFFICE. ASTERISKS* IDENTIFY EMERGENCIES.

FY 2016-2017
COUNTY CLERKS LIEN FEE
180 SOUTHWEST MAILING SERVICE $57.96 EST OF NEEDS
181 CLEARCO $2,400.00 SERVICE

DIST #1 HWY
1485 ARA EQUIPMENT RENTAL $50.00 TOOLS PARTS SUPPLIES
1486 JAMES SUPPLIES $121.92 TOOLS PARTS SUPPLIES
1487 ATWOODS / JOHN DEERE FINANCIAL $294.95 TOOLS PARTS SUPPLIES
1488 HEAVY TRUCK & TRAILER PARTS INC $424.07 PARTS & SUPPLIES

COMMISSIONERS PROCEEDINGS PAGE #4
JULY 24, 2017

1489 L & L TIRE LLC $394.00 PARTSSUPPLIESREPAIRS
1490 FLIPS AUTO PARTS $900.38 TOOLSPARTSSUPPLIES
1491 PERFORMANCE TIRE & LUBE LLC $69.00 PARTSSUPPLIESREPAIRS
1492 SPRING HOUSE WATER INC $25.49 SERVICE
1493 SOUTHERN HARDLINES INC $18.99 PARTS & SUPPLIES
1494 T H ROGERS LUMBER CO $156.87 TOOLSPARTSSUPPLIES
1495 KSM EXCHANGE LLC $86.81 PARTSSUPPLIESRENTL
1496 JAMES SUPPLIES $110.20 OXYGEN & ACET/CYL
1497 HARRY BROWN SALES $394.85 HOSE
1498 ATWOODS / JOHN DEERE FINANCIAL $468.96 SUPPLIES
1499 SUTHERLANDS $29.97 INSULATION
1500 KSM EXCHANGE LLC $831.19 PART(S)
1501 FLIPS AUTO PARTS $490.00 SEAT(S)

DIST #3 HWY
1209 C L BOYD INC $793.15 EST OF NEEDS
1210 BRUCKNER TRUCK SALES INC $375.53 EST OF NEEDS
1211 OTA PIKEPASS GOVT ACCT SVCS $54.95 EST OF NEEDS
1212 LAWTON BEARING SUPPLY $81.67 EST OF NEEDS
1213 DOLESE BROTHERS $1,035.32 CRUSHER RUN
1214 DOLESE BROTHERS $1,074.62 SCREENINGS
1215 DOLESE BROTHERS $2,748.23 CRUSHER RUN
1216 DOLESE BROTHERS $620.00 SURGE
1217 DOLESE BROTHERS $769.13 RIP RAP
1218 T & G CONSTRUCTION INC $1,612.50 ASPHALT HOT LAY
1219 T & G CONSTRUCTION INC $3,712.82 ASPHALT COLD LAY
1220 DOLESE BROTHERS $880.11 CHIPS & SCREENINGS
1221 DIRECT DISCOUNT TIRE $2,085.00 TIRES
1222 ZEE MEDICAL SVC CO $52.40 MEDICAL SUPPLIES
1223 WICHITA FALLS FREIGHTLINER $74.73 PART(S)
1224 BRUCKNER TRUCK SALES INC $1,389.16 PART(S) & LABOR
1225 DOLESE BROTHERS $210.76 SCREENINGS
1226 WARREN POWER & MACHINERY LP $136.18 PART(S)

GENERAL
3004 MONKEY BIZ SIGN & DESIGN LLC $398.00 SIGN(S)
3005 BUFFALO BUSINESS PRODUCTS LLC $296.85 EST OF NEEDS
3006 FILE 13 $30.00 EST OF NEEDS
3007 SESCO ELECTRIC SUPPLY CO INC $332.94 EST OF NEEDS
3008 SUTHERLANDS $159.76 EST OF NEEDS
3009 COUNTY TIMES, THE $1,593.75 EST OF NEEDS
3010 OTA PIKEPASS GOVT ACCT SVCS $1.80 PIKEPASS
3011 STAPLES ADVANTAGE $636.85 MISC SUPPLIES
3012 FILE 13 $35.00 SHREDDING SERVICES
3013 BUFFALO BUSINESS PRODUCTS LLC $1,056.65 TONER CARTRIDGE(S)
3014 FILE 13 $20.00 SHREDDING SERVICES
3015 GLENN OIL CO $106.05 PUMP GAS, ETC

COMMISSIONERS PROCEEDINGS PAGE #5
JULY 24, 2017

3016 WAGNER SUPPLY CO $39.16 CAN LINERS
3017 BUFFALO BUSINESS PRODUCTS LLC $1,540.30 PAPER
3018 PEREGRINE CORP $484.98 FORMS
3019 EMPIRE PAPER $95.28 PAPER TOWELS
3020 WAGNER SUPPLY CO $97.98 CAN LINERS
3021 BUFFALO BUSINESS PRODUCTS LLC $247.05 PAPER
3022 J P COOKE CO $133.20 STAMP(S)
3023 SHI INTERNATIONAL CORP $228.99 PRINTER & CARTRIDGES
3024 BUFFALO BUSINESS PRODUCTS LLC $1,020.09 OFFICE SUPPLIES
3025 OFFICE DEPOT $1,211.89 OFFICE SUPPLIES

HEALTH DEPARTMENT
512 COMDATA INC $41.85 PUMP GAS, ETC
513 GLENN OIL CO $40.28 PUMP GAS, ETC
514 MOORE MEDICAL LLC $413.95 MEDICAL SUPPLIES
515 OUHSC DEPT OF PEDIATRICS $180.00 CPR CARDS

JUVENILE DETENTION CENTER CASH
1130 FILE 13 $40.00 SHREDDING SERVICES
1131 DAVECO ENTERPRISES LLC $75.83 MISC BLDG SUPPLIES
1132 WINSUPPLY OF LAWTON $172.02 FAUCET

SHERIFFS INSURANCE RECOVERY
37 SOUTHWEST PUBLIC SAFETY $1,892.61 LIGHTS

SHERIFFS SERVICE FEES
499 ADVANCED PRINTERS $95.00 FORMS
500 EXPRESS PACK & SHIP $15.20 MAILING SVC
501 SHI INTERNATIONAL CORP $846.01 PRINTER & CARTRIDGES
502 GLENN OIL CO $3,534.19 PUMP GAS, ETC

2007 SALES TAX INDUSTRIAL AUTHORITY
1 COMANCHE CO IND DEV AUTH $61,167.90 EST OF NEEDS

2007 SALES TAX FAIRGROUNDS
1 COMANCHE CO FAIRGROUNDS $21,663.63 EST OF NEEDS

2007 SALES TAX RURAL FIRE DEPTS
1 COMANCHE CO EMERGENCY MGMT $20,389.30 EST OF NEEDS

FY 2017-2018
COUNTY CLERKS LIEN FEE
2 AT & T $189.29 EST OF NEEDS
3 AT & T LONG DISTANCE $131.33 EST OF NEEDS
4 FIDELITY COMMUNICATIONS $60.00 EST OF NEEDS
5 SHRED AWAY $35.00 EST OF NEEDS
6 CULLIGAN WATER $150.00 RENTAL

COMMISSIONERS PROCEEDINGS PAGE #6
JULY 24, 2017

DIST #1 HWY
49 KELLPRO INC $450.00 SOFTWARE LICENSING
50 LIBERTY NATIONAL BANK $1,745.18 LSE PURCH PYMT
51 SNB BANK, N.A. $1,678.30 LSE PURCH PYMT

DIST #3 HWY
53 BENNETT OFFICE EQUIPMENT $38.31 COPIER MAINT
54 CENTERPOINT ENERGY $33.50 SERVICE
55 UNIFIRST CORP $258.49 EST OF NEEDS
56 KELLPRO INC $2,869.80 SOFTWARE LICENSING
57 OKLAHOMA STATE BANK $2,742.49 LSE PURCH PYMT

GENERAL
177 ASSOCIATION OF COUNTY COMMISSIONERS $7,500.00 DUES
178 AT & T $48.17 SERVICE
179 NULL, LYNN $20.00 TRAVEL
180 OSU COOP EXTENSION SERVICE $10,778.00 SALARIES
181 INGRAM, ERLINDA S $162.42 TRAVEL
182 ASSOCIATION OF COUNTY COMMISSIONERS $95.00 REGISTRATION
183 CULLIGAN WATER $150.00 RENTAL
184 BANCFIRST $867.31 FEE(S)
185 LEVICK, JOHN E $120.61 TRAVEL

HEALTH DEPARTMENT
7 PAGAN, EUNICE $312.00 INTERPRETER SVC
8 STAFFORD, HANNAH $520.00 RECORDS CLERK
9 CENTERPOINT ENERGY $363.41 SERVICE
10 FELLER RV SALES & SERVICE $150.00 REPAIR(S)
11 AT & T $129.01 SERVICE

JAIL SALES TAX REVOLVING FUND
1 COMANCHE COUNTY FACILITIES AUTHORITY $230,519.00 EST OF NEEDS

JUVENILE DETENTION CENTER CASH
46 BEN E KEITH CO $202.19 FOOD
47 ODOM, LARRY $150.00 FIRE & SAFETY INSP
48 SOUTHWEST VACUUM SERVICE $200.00 GREASE DISPOSAL
49 MCCRACKEN, JAMES $357.00 TEACHING
50 PERRY MECHANICAL CONTRACTORS LLC $385.00 SPRINKLER SYS REPAIR
51 LOCKE SUPPLY $53.40 FILTERS
52 INDIAN NATION WHOLESALE $132.90 CANDY
53 WOODS, RAYMOND $180.00 HAIRCUTS
54 AMERICAN GEEK COMPUTERS LLC $480.00 SOFTWARE LICENSING
55 HOPGOOD, MAURICE $463.76 REIMBURSEMENT
56 U S POSTAL SERVICE $490.00 STAMP(S)
57 HIGH TECH OFFICE SYSTEMS $455.64 COPIER CONTRACT
58 HIGH TECH OFFICE SYSTEMS $219.16 COPIER CONTRACT

COMMISSIONERS PROCEEDINGS PAGE #7
JULY 24, 2017

SHERIFFS SERVICE FEES
5 JEFF’S KEY & SAFE SHOP $20.00 LOCKSMITH SVC
6 OFFICE DEPOT $218.63 OFFICE SUPPLIES
7 LIBERTY FLAGS INC $182.30 FLAG(S)
8 WALMART $51.47 OFFICE SUPPLIES
9 BENNETT OFFICE EQUIPMENT $539.44 COPIER CONTRACT

TREASURERS MTG TAX
3 A OK OFFICE SYSTEMS $145.00 MAINT AGREEMENT

COMANCHE COUNTY COMMISSIONERS

_____________________________________
DON HAWTHORNE, CHAIRMAN

_____________________________________
ATTEST: GAIL TURNER, VICE-CHAIRMAN

________________________________________ _____________________________________
CARRIE TUBBS, COUNTY CLERK JOHNNY OWENS, MEMBER

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