COMANCHE COUNTY COMMISSIONERS

COMMISSIONERS PROCEEDINGS

REGULAR MEETING

JULY 3, 2017

THE BOARD OF COMANCHE COUNTY COMMISSIONERS MET IN REGULAR SESSION AT 9:00 A.M., MONDAY, JULY 3, 2017 IN ROOM 302 OF THE COMANCHE COUNTY COURTHOUSE, LAWTON, OKLAHOMA.

CHAIRMAN DON HAWTHORNE CALLED THE MEETING TO ORDER AND COUNTY CLERK CARRIE TUBBS CALLED THE ROLL. PRESENT WERE DON HAWTHORNE, GAIL TURNER AND JOHNNY OWENS. NONE WERE ABSENT.

OWENS MOVED TO APPROVE THE READING AND ACCEPTANCE OF THE MINUTES OF JUNE 26, 2017. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

OWENS MOVED TO APPROVE A MODIFICATION OF THE ORIGINAL CONTRACT WITH “A QUALITY FENCE”, APPROVED ON MAY 4, 2017, TO EXTEND TIME FOR COMPLETION OF THE CONTRACT TO JULY 1, 2017, AND TO WAIVE THE LIQUIDATED DAMAGES PROVISION OF $200.00 PER DAY THROUGH AND TO INCLUDE JULY 1, 2017; FURTHER TO APPROVE A PAYMENT BY THE CONTRACTOR FOR DAMAGE TO A WATER LINE DURING INSTALLATION OF THE FENCE, TO NO MORE THAN $450.00. THIS CONTRACT PERTAINS TO THE SHERIFF’S MOTOR POOL/MAINTENANCE SHOP. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

TURNER MOVED TO APPROVE PROPOSAL FOR ENGINEERING SERVICES FOR DOUBLE CHIPSEAL OVERLAY, PROJECT NS-2575 & EW-1580 FOR 2.7 MILES OF ROADWAY, NORTHEAST OF JCT. I-44/SH49, COMMONLY REFERRED TO AS AMERICAN LEGION ROAD & LAKE ROAD LOCATED IN ELGIN, OKLAHOMA. THE FEE FOR PROPOSED SERVICES IS $2,300.00. HAWTHORNE SECONDED THE MOTION WITH TURNER, HAWTHORNE AND OWENS VOTING AYE. NO NAY VOTES.

TURNER MOVED TO APPROVE AN AGREEMENT WITH STOLZ TELECOM, LLC FOR THE RADIO EQUIPMENT REPLACEMENTS & REPAIRS TO BE PURCHASED FROM THE NATIONAL HGAC BUY CONTRACT #RA05-15 FOR MULTIPLE SITE LOCATIONS IN COMANCHE COUNTY. THE AMOUNT OF CONTRACT SHALL BE $84,780.61. OWENS SECONDED THE MOTION WITH TURNER, OWENS AND HAWTHORNE VOTING AYE. NO NAY VOTES.

TURNER MOVED TO APPROVE ENCUMBRANCE FROM THE 2007 SALES TAX CAPITAL IMPROVEMENT IN THE AMOUNT OF $84,780.61 TO STOLZ TELECOM LLC, FOR RADIO EQUIPMENT, REPLACEMENTS AND REPAIRS FROM THE NATIONAL CONTRACT HGAC BUY CONTRACT #RA05-15 FOR MULTIPLE SITE LOCATIONS IN COMANCHE COUNTY AS STATED IN THE AGREEMENT. OWENS SECONDED THE MOTION WITH TURNER, OWENS AND HAWTHORNE VOTING AYE. NO NAY VOTES.

TURNER MOVED TO APPROVE A COMMUNICATIONS EQUIPMENT REPAIR AND MAINTENANCE AGREEMENT WITH STOLZ TELECOM LLC FOR NEW AND EXISTING RADIO AND COMMUNICATIONS EQUIPMENT OWNED BY THE COUNTY. MONTHLY COST WILL BE $625.00. THE AGREEMENT SHALL BE RENEWED FOR 5 ADDITIONAL TERMS NOT TO EXCEED ONE FISCAL YEAR EACH, ALL UPON THE SAME TERMS AND CONDITIONS. OWENS SECONDED THE MOTION WITH TURNER, OWENS AND HAWTHORNE VOTING AYE. NO NAY VOTES.

HAWTHORNE MOVED TO APPROVE OKLAHOMA DEPARTMENT OF TRANSPORTATION CLAIM FORM 324A FOR COMANCHE COUNTY PROJECT POST OAK CREEK, J/P # 29363(04), PARCEL 3 – 0.49 ACRES OF PUBLIC HIGHWAY EASEMENT IN THE AMOUNT OF $5,000.00. TURNER SECONDED THE MOTION WITH HAWTHORNE, TURNER AND OWENS VOTING AYE. NO NAY VOTES.

HAWTHORNE MOVED TO APPROVE OKLAHOMA DEPARTMENT OF TRANSPORTATION CLAIM FORM 324A FOR COMANCHE COUNTY PROJECT TRIBUTARY TO BLUE BEAVER CREEK, J/P # 30440(04), BIA PARCEL 1.2 – 0.25 ACRES OF PERMANENT RIGHT OF WAY IN THE AMOUNT OF $2,050.00. TURNER SECONDED THE MOTION WITH HAWTHORNE, TURNER AND OWENS VOTING AYE. NO NAY VOTES.

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JULY 3, 2017

HAWTHORNE MOVED TO APPROVE OKLAHOMA DEPARTMENT OF TRANSPORTATION CLAIM FORM 324A FOR COMANCHE COUNTY PROJECT TRIBUTARY TO BLUE BEAVER CREEK, J/P # 30440(04), BIA PARCEL 1.3 – 0.09 ACRES OF PERMANENT RIGHT OF WAY IN THE AMOUNT OF $1,100.00. TURNER SECONDED THE MOTION WITH HAWTHORNE, TURNER AND OWENS VOTING AYE. NO NAY VOTES.

HAWTHORNE MOVED TO APPROVE OKLAHOMA DEPARTMENT OF TRANSPORTATION CLAIM FORM 324A FOR COMANCHE COUNTY PROJECT TRIBUTARY TO BLUE BEAVER CREEK, J/P # 30440(04), BIA PARCEL 1.4 – 0.05 ACRES OF PERMANENT RIGHT OF WAY IN THE AMOUNT OF $950.00. TURNER SECONDED THE MOTION WITH HAWTHORNE, TURNER AND OWENS VOTING AYE. NO NAY VOTES.

CONSENT AGENDA: THE FOLLOWING ITEMS ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF COMMISSIONERS AND WILL BE ENACTED WITH ONE MOTION. SHOULD DISCUSSION BE DESIRED ON AN ITEM, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA PRIOR TO ACTION AND CONSIDERED SEPARATELY.

OWENS MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS:

APPROVE CORRECTION OF CLERICAL ERROR ON BID #12 – SIZE 1 ½” #57 ROCK IS TO BE AWARDED TO 2ND LOWEST BIDDER, DOLESE BROTHERS COMPANY, DUE TO LOCATION OF PIT/QUARRY.

APPROVE A RENEWAL OF CONTRACT FOR SERVICES FROM TOTAL ASSESSMENT SOLUTIONS CORPORATION (“TASC”) AND THE BOARD OF COUNTY COMMISSIONERS FOR TASC TO PROVIDE SERVICES TO GRANT EDWARDS, COUNTY ASSESSOR, FOR ALL PRIOR YEAR DRILLED AND PRODUCING OIL & GAS WELLS, GAS PLANTS AND/OR COMPRESSORS STATIONS INSTALLED FROM JANUARY 1, 2016 THRU DECEMBER 31, 2016. ANNUAL FEE OR SERVICES IS $20,000.00 AND SHALL EXPIRE JUNE 30, 2018.

APPROVE FY 2018 EXTENSION CONTRACT FOR SECURE DETENTION CENTERS BETWEEN THE STATE OF OKLAHOMA OFFICE OF JUVENILE AFFAIRS AND THE COMANCHE COUNTY BOARD OF COMMISSIONERS. THE FY2015 CONTRACT HAS BEEN EXTENDED ONE ADDITIONAL YEAR FROM JULY 1, 2017 THROUGH JUNE 30, 2018.

APPROVE PRISONERS PUBLIC WORKS PROJECT CONTRACT BY AND BETWEEN OKLAHOMA DEPARTMENT OF CORRECTIONS AND COMANCHE COUNTY DISTRICT #1, THAT PRISONERS BE ASSIGNED TO PUBLIC WORKS PROJECT HERETOFORE DETERMINED BY THE OKLAHOMA BOARD OF CORRECTIONS TO BE OF NECESSITY FOR THE PUBLIC WELL-BEING AND CONDUCTIVE TO REHABILITATION AND THE REDUCTION OF THE RECIDIVISM AMONG THE PARTICIPATING PRISONERS. THE AGREEMENT IS FOR JULY 1, 2017 THRU JUNE 30, 2018.

APPROVE RENEWAL OF CENTRAL MALL (LAWTON) PARKING LICENSE AGREEMENT BETWEEN GG&A CENTRAL MALL PARTNERS, L.P. AND THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF COMANCHE, OKLAHOMA. ALLOWING THE COUNTY TO USE A PORTION OF THE MALL PARKING AREA BY COURTHOUSE EMPLOYEES AND VISITORS. THE FEE FOR THE USE OF PARKING IS $50.00 PER MONTH AND TERM OF AGREEMENT TO BE JULY 1, 2017 THRU JUNE 30, 2018.

APPROVE ENCUMBRANCE FROM EMERGENCY 911 FUND IN THE AMOUNT OF $57,500.00 TO CITY OF LAWTON FOR THE FY 2016-2017 4TH QUARTER CONSOLIDATED EMERGENCY E-911 INVOICE. TOTAL INVOICE AMOUNT OF $128,441.50 WITH $70,941.50 PAID FROM E-911 GENERAL FUND M & O.

APPROVE ENCUMBRANCE FROM COMANCHE COUNTY HOME FINANCE INTEREST FUND IN THE AMOUNT OF $1,800.00 TO JACQUELINE GRAVES, C.P.A., FOR PROFESSIONAL SERVICES OF THE COMANCHE COUNTY HOME FINANCE AUTHORITY PREPARATION FOR THE DRAFT FINANCIAL STATEMENTS DECEMBER 31, 2016.

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JULY 3, 2017

APPROVE ENCUMBRANCE FROM COMANCHE COUNTY HOME FINANCE INTEREST FUND IN THE AMOUNT OF $12,800.00 TO ROBERT D. TURNER, C.P.A., FOR PROFESSIONAL SERVICES OF THE COMANCHE COUNTY HOME FINANCE AUTHORITY AUDITED FINANCIAL STATEMENT DECEMBER 31, 2016.

APPROVE A RESOLUTION FOR DISPOSING OF EQUIPMENT, TEN (10) COMPUTER TOWERS, ALL IN ONE, COMPUTER MONITORS FROM THE TREASURER, JUNKED AND GIVEN TO HABITAT HUMANITY.

APPROVE RESOLUTIONS FOR DISPOSING OF EQUIPMENT, THREE (3) CHAIRS AND ONE (1) EXTERNAL HARD DRIVE FROM THE COUNTY ASSESSOR TO BE JUNKED.

APPROVE RESOLUTIONS FOR DISPOSING OF EQUIPMENT, ONE (1) KOBALT 20 GAL AIR COMPRESSOR TO BE JUNKED AND TWENTY (20) MOTOROLA CP200 RADIOS TO BE TRANSFERRED TO COMANCHE COUNTY COLISEUM FROM JUVENILE DETENTION CENTER.

APPROVE OFFICIALS MONTHLY REPORTS. THERE WERE NONE.

APPROVE REQUESTS FOR APPROPRIATIONS AND TRANSFERS FOR APPROPRIATIONS.

FUND 11 HIGHWAY #3 $528.40

#1 $501.09

APPROVE BLANKET PURCHASE ORDERS.

180230 THROUGH 180294

APPROVE OVERAGES ON BLANKET PURCHASE ORDERS. THERE WERE NONE.

APPROVE CLAIMS AND PURCHASE ORDERS FOR PAYMENT. THERE WERE NONE TO PAY ON JULY 7, 2017.

TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

THE BOARD ACKNOWLEDGED TORT CLAIM FOR MARCI BRIDGMAN.

THE BOARD ACKNOWLEDGED COURT SUMMONS. THERE WERE NONE.

NEW BUSINESS: (CONSIDER ANY MATTER NOT KNOWN ABOUT OR WHICH COULD NOT HAVE BEEN REASONABLY FORESEEN PRIOR TO THE TIME OF POSTING THIS AGENDA.) THERE WAS NONE.

ELECTED OFFICIALS PARTICIPATION. THERE WAS NONE.

OWENS MOVED TO ADJOURN. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

COMANCHE COUNTY COMMISSIONERS

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