COMANCHE COUNTY COMMISSIONERS PROCEEDINGS REGULAR MEETING JUNE 12, 2017

COMANCHE COUNTY COMMISSIONERS PROCEEDINGS

REGULAR MEETING

JUNE 12, 2017

THE BOARD OF COMANCHE COUNTY COMMISSIONERS MET IN REGULAR SESSION AT 9:00 A.M., MONDAY, JUNE 12, 2017 IN ROOM 302 OF THE COMANCHE COUNTY COURTHOUSE, LAWTON, OKLAHOMA.

CHAIRMAN DON HAWTHORNE CALLED THE MEETING TO ORDER AND COUNTY CLERK CARRIE TUBBS CALLED THE ROLL. PRESENT WERE DON HAWTHORNE, GAIL TURNER AND JOHNNY OWENS. NONE WERE ABSENT.

OWENS MOVED TO APPROVE THE READING AND ACCEPTANCE OF THE MINUTES OF JUNE 5, 2017. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

OWENS MOVED TO APPROVE A PROFESSIONAL SERVICE AGREEMENT BY AND BETWEEN THE COMANCHE COUNTY REGIONAL JUVENILE DETENTION CENTER, AND INDEPENDENT ALARM COMPANY, TO PROVIDE AND INSTALL FIRE ALARM SYSTEM. AND TO PROVIDE 24 HOUR MONITORING SERVICE OF THE SYSTEM. THE COST OF THE FIRE ALARM SYSTEM IS $1,389.39 AND THE FEE FOR MONITORING SERVICE IS $50.00 PER MONTH. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

TURNER MOVED TO APPROVE ENCUMBRANCE FROM 2007 SALES TAX SHERIFF’S DEPARTMENT IN THE AMOUNT OF $21,250.00 TO KANSAS HIGHWAY PATROL FOR ONE (1) FORD EXPLORER – BID #45. OWENS SECONDED THE MOTION WITH TURNER, OWENS AND HAWTHORNE VOTING AYE. NO NAY VOTES.

OWENS MOVED TO TABLE APPROVAL OF ENCUMBRANCE FROM THE COUNTY USE TAX REVOLVING FUND TO ANGEL, JOHNSTON & BLASINGAME, P.C., IN THE AMOUNT OF $11,100.00 FOR THE AUDIT OF THE COMANCHE COUNTY FACILITIES AUTHORITY FINANCIAL STATEMENTS FOR THE YEAR ENDING JUNE 30, 2016 TO A LATER DATE. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

OWENS MOVED TO APPROVE AN AGREEMENT AND PROOF OF INSURANCE FOR “PIPPIN BROTHERS, INC.” FOR THE SEWER LINE REPAIR TO ADMINISTRATION RESTROOM AT CCRJDC. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

OWENS MOVED TO APPROVE A RESOLUTION DESIGNATING PIPPIN BROTHERS, INC. AS AGENT FOR THE COUNTY FOR THE PURPOSE OF PURCHASING MATERIALS AND TANGIBLE PERSONAL PROPERTY TO BE USED FOR THE SEWER LINE REPAIR TO ADMINISTRATION RESTROOM AT CCRJDC. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

OWENS MOVED TO APPROVE ENCUMBRANCE FROM SALES TAX CAPITAL IMPROVEMENT FUND IN THE AMOUNT OF $7,900.00 TO PIPPIN BROTHERS, INC. FOR THE AWARDED BID #WB08 – SEWER LINE REPAIR TO ADMINISTRATION RESTROOM AT COMANCHE COUNTY REGIONAL JUVENILE DETENTION CENTER. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

CONSENT AGENDA: THE FOLLOWING ITEMS ARE CONSIDERED TO BE ROUTINE BY THE BOARD OF COMMISSIONERS AND WILL BE ENACTED WITH ONE MOTION. SHOULD DISCUSSION BE DESIRED ON AN ITEM, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA PRIOR TO ACTION AND CONSIDERED SEPARATELY.

COMMISSIONERS PROCEEDINGS PAGE #2

JUNE 12, 2017

TURNER MOVED TO APPROVE THE CONSENT AGENDA AS FOLLOWS:

APPROVAL OF STATE OF OKLAHOMA OFFICE OF JUVENILE AFFAIRS, FY2018 CONTRACT RENEWAL OF FY2017 CONTRACT, FOR DETENTION TRANSPORTATION WITH OFFICE OF JUVENILE AFFAIRS (“OJA”) AND COMANCHE COUNTY BOARD OF COMMISSIONERS (“CONTRACTOR”). CONTRACTOR TO PROVIDE SECURE TRANSPORTATION SERVICES FOR OJA CUSTODY YOUTH TO AND FROM DETENTION FACILITIES, COURT, AND OTHER PLACES AS NECESSARY. TERM OF CONTRACT IS 1ST RENEWAL OPTION – FY18: JULY 1, 2017 – JUNE 30, 2018.

APPROVE ENCUMBRANCE FROM JAIL SALES TAX REVOLVING FUND IN THE AMOUNT OF $263,693.00 TO COMANCHE COUNTY DETENTION CENTER FOR ESTIMATE OF NEEDS FOR JULY 2017.

APPROVE OFFICIALS MONTHLY REPORTS.

COURT CLERK MAY 2017 $ 1,517,404.13

COURT FUND MAY 2017 $ 486,956.62

HEALTH DEPARTMENT MAY 2017 $ 2,775.51

JUVENILE BUREAU MAY 2017

RESTITUTION $ 16,658.23

WORK RESTITUTION $ 64,842.82

PROBATION FEE $ 21,067.88

DEFERRED PROSECUTION $ 20,539.95

TREASURER MAY 2017

MTG CERT FEES $ 1,750.00

LIEN $ 30.00

ADVERTISING $ 340.00

RCLF $5 $ 655.00

ABST FEE $80 $ 4,080.00

RSPRRR $11.54 $ 1,511.74

RSADV $105.00 $ 5,355.00

POSTAGE CO SALE $ 57.35

ADV CO SALE $25 $ 3,000.00

MAIL FEE $ 595.00

OVER/UNDER PAYMENT $ -0.93

TF $5 WEEDS $ 310.00

SHWT $35/$50 $ 250.00

TRWT $10 $ 50.00

APPROVE REQUESTS FOR APPROPRIATIONS AND TRANSFERS FOR APPROPRIATIONS.

FUND 1 COUNTY CLERK FROM BENEFITS $8,000.00

TO M & O $8,000.00

FUND 1 ASSESSOR FROM BENEFITS $4,520.10

TRAVEL $2,473.80

SALARY $1,227.90

TO M & O $4,520.10

M & O $2,473.80

CAPITAL OUTLAY $1,227.90

COMMISSIONERS PROCEEDINGS PAGE #3

JUNE 12, 2017

FUND 1 ASSESSOR VISUAL INSP FROM BENEFITS $2.442.46

TO M & O $2,442.46

FUND 1 ELECTION BOARD FROM SALARIES $ 892.63

PART TIME $2,500.00

EL EXPENSE $3,159.29

TRAVEL $ 180.14

TO BENEFITS $1,000.00

M & O $5,732.06

FUND 11 HIGHWAY #1 $36,809.86

#3 24,445.84

#3 7,070.50

#3 2,368.00

#3 748.00

#3 327.00

#3 319.60

#3 319.60

#3 146.40

FUND 13 COURTHOUSE SECURITY $ 1,827.44

APPROVE BLANKET PURCHASE ORDERS.

176588 AND 176662 THROUGH 176666 AND 176667

APPROVE OVERAGES ON BLANKET PURCHASE ORDERS.

175675 $3720, 176157 $16.54

APPROVE CLAIMS AND PURCHASE ORDERS FOR PAYMENT.

OWENS SECONDED THE MOTION WITH TURNER, OWENS AND HAWTHORNE VOTING AYE. NO NAY VOTES.

THE BOARD ACKNOWLEDGED COURT SUMMONS CASE NO. CIV-17-635-D.

NEW BUSINESS: (CONSIDER ANY MATTER NOT KNOWN ABOUT OR WHICH COULD NOT HAVE BEEN REASONABLY FORESEEN PRIOR TO THE TIME OF POSTING THIS AGENDA.) THERE WAS NONE.

ELECTED OFFICIALS PARTICIPATION. THERE WERE NONE.

OWENS MOVED TO ADJOURN. TURNER SECONDED THE MOTION WITH OWENS, TURNER AND HAWTHORNE VOTING AYE. NO NAY VOTES.

THE FOLLOWING CLAIMS WERE ENTERED ON THE PURCHASE ORDER CALENDAR IN THE COUNTY CLERK’S OFFICE AND APPROVED FOR PAYMENT BY THE BOARD FOR JUNE 16, 2017. EMERGENCY PURCHASE ORDERS HAVE DOCUMENTATION ON FILE IN THE COUNTY CLERK’S OFFICE. ASTERISKS* IDENTIFY EMERGENCIES.

COMMISSIONERS PROCEEDINGS PAGE #4

JUNE 12, 2017

COUNTY CLERKS LIEN FEE

166 CULLIGAN WATER $30.00 EST OF NEEDS

167 HIGH TECH OFFICE SYSTEMS $71.03 EST OF NEEDS

168 LAWTON PUBLISHING CO INC $126.99 EST OF NEEDS

169 OFFICE DEPOT $180.99 EST OF NEEDS

170 SHRED AWAY $35.00 EST OF NEEDS

171 SOUTHWEST MAILING SERVICE $56.95 EST OF NEEDS

172 AT & T LONG DISTANCE $216.54 SERVICE

173 FIDELITY COMMUNICATIONS $60.00 SERVICE

174 MIDWEST PRINTING $190.46 FORMS

DIST #1 HWY

1329 OK CORRECTIONAL INDUSTRIES $7,933.95 SIGN(S)

1330 ROY’S AUTO SUPPLY $1,772.48 TOOLS PARTS SUPPLIES

1331 SPRING HOUSE WATER INC $25.49 SERVICE

1332 JAMES SUPPLIES $162.30 OXYGEN ACET/CYL

1333 HEAVY TRUCK & TRAILER PARTS INC $607.50 HOSE

1334 DUB ROSS CO INC $13,870.00 PIPE

1335 SUNBELT EQUIPMENT & SUPPLY INC $3,060.13 REBAR

1336 PETROLEUM MARKETERS EQUIP CO LLC $759.34 TESTING

1337 GLENN OIL CO $439.00 HYDRAULIC FLUID

1338 HEAVY TRUCK & TRAILER PARTS INC $216.08 COMPRESSOR

1339 PREMIER TRUCK GROUP $1,299.17 PART(S)

1340 EDWARDS CANVAS INC $2,039.00 TARP(s)

1341 PREMIER TRUCK GROUP $10.86 PART(S)

1342 HAT WRECKER SVC INC $700.00 TOWING

1343 DUB ROSS CO INC $53.84 BAND(S)

1344 SNAP-ON TOOLS $149.15 TOOL(s)

1345 HOW RUBBER INC $115.27 HOSE

1346 FRED BREWER SALES INC $141.00 PART(S)

1347 RON STEPHENS SERVICE $46.45 SHOP SUPPLIES

1348 JEFF’S ALTERNATOR & STARTER $78.50 ALTERNATOR(S)

1349 EVCO SERVICE CO INC $664.10 REPAIR(S)

1350 BRUCKNER TRUCK SALES INC $35.34 PART(S)

1351 METAL & MORE INC $91.67 METAL

1352 JAMES SUPPLIES $259.00 SUPPLIES

1353 SNB BANK, N.A. $4,368.64 LSE PURCH PYMT

1354 SNB BANK, N.A. $7,587.72 LSE PURCH PYMT

1355 CENTERPOINT ENERGY $65.06 SERVICE

DIST #3 HWY

1099 UNIFIRST CORP $383.36 EST OF NEEDS

1100 C & E LAWN EQUIPMENT $138.96 EST OF NEEDS

1101 DEPARTMENT OF CORRECTIONS $89.40 EST OF NEEDS

1102 LAWTON COMM CELLPAGE $114.00 RADIO REPAIRS

1103 WARREN POWER & MACHINERY LP $24,445.84 REPAIR(S)

1104 LAWTON COMM CELLPAGE $59.00 RADIO REPAIRS

1105 SHUR TITE $131.25 PART(S)

1106 FASTENAL CO $5.07 BOLTS

1107 L & L FARM SUPPLY INC $18.80 PART(S)

1108 HILLIARY COMMUNICATIONS LLC $163.80 SERVICE

COMMISSIONERS PROCEEDINGS PAGE #5

JUNE 12, 2017

1109 CITY OF CACHE $122.25 SERVICE

1110 OKLA DEPT OF TRANSPORTATION $1,479.34 LSE PURCH PYMT

1111 OKLA DEPT OF TRANSPORTATION $1,479.34 LSE PURCH PYMT

1112 OKLA DEPT OF TRANSPORTATION $1,479.34 LSE PURCH PYMT

GENERAL

2721 HILLIARY MEDIA GROUP LLC $1,124.70 EST OF NEEDS

2722 A 1 JANITORIAL SERVICES INC $5,955.00 JANITORIAL SVC

2723 AQUA SOLUTIONS WATER CONSULTING $833.33 EST OF NEEDS

2724 COMANCHE HOME CENTER $57.85 EST OF NEEDS

2725 CULLIGAN WATER $37.00 EST OF NEEDS

2726 EASTON’S ACE HARDWARE $49.26 EST OF NEEDS

2727 LOWES COMPANIES INC $121.20 EST OF NEEDS

2728 SAM’S CLUB $232.86 EST OF NEEDS

2729 BAREFOOT CONVENIENCE STORE $22.47 FUEL

2730 AMERICAN GEEK COMPUTERS LLC $479.99 COMPUTER SVC

2731 QUILL CORP $211.87 SUPPLIES

2732 AT & T $112.07 SERVICE

2733 AT & T $157.63 SERVICE

2734 STANDLEY SYSTEMS GROUP INC $296.20 COPIER LEASE

2735 AT & T LONG DISTANCE $35.76 SERVICE

2736 AT & T $228.02 SERVICE

2737 FIDELITY COMMUNICATIONS $238.02 SERVICE

2738 PUBLIC SVC CO OF OK $122.69 SERVICE

2739 AT & T MOBILITY $76.02 SERVICE

2740 BENNETT OFFICE EQUIPMENT $63.75 COPIER CONTRACT

2741 OK STATE AUDITOR & INSPECTOR $43,411.61 AUDIT

2742 SOUTHWEST MAILING SERVICE $18.24 MAILING SVC

2743 FIDELITY COMMUNICATIONS $228.55 SERVICE

2744 SECRETARY OF STATE $10.00 NOTARY FILING FEE

2745 MEISNER, GRETA $563.14 TRAVEL

2746 HART, CAROL $429.38 TRAVEL

2747 NULL, LYNN $121.17 TRAVEL

2748 OSU BURSARS OFFICE $2,173.54 COMPUTER SYSTEM

2749 TM CONSULTING INC $1,766.00 MAINT AGREEMENT

2750 HIGH TECH OFFICE SYSTEMS $486.86 COPIER CONTRACT

HEALTH DEPARTMENT

444 AUTOMATED BUILDING SYSTEMS INC $1,687.50 MAINT AGREEMENT

445 AUTOMATED BUILDING SYSTEMS INC $1,687.50 MAINT AGREEMENT

446 AUTOMATED BUILDING SYSTEMS INC $1,687.50 MAINT AGREEMENT

447 STAFFORD, HANNAH $624.00 RECORDS CLERK

448 MOON, MARY $560.00 WEBPAGE DESIGN

449 FIT KIDS OF SOUTHWEST OKLA $375.00 ADVERTISING

450 WILSON, JOHN G $771.12 TRAVEL & DOT VISITS

451 LEE, TERESA $340.00 LANDSCAPING

452 PAGAN, EUNICE $396.50 INTERPRETER SVC

453 CONSUMER TEXTILE CORP $40.00 SERVICE

454 MOORE MEDICAL LLC $17.60 MEDICAL SUPPLIES

455 KAPLAN EARLY LEARNING CO $263.93 BOOKLETS

COMMISSIONERS PROCEEDINGS PAGE #6

JUNE 12, 2017

456 CONTROL SOLUTIONS INC $303.00 KIT (s)

457 GLAXOSMITHKLINE PHARMACEUTICALS $4,317.50 VACCINE

458 CLIFFORD POWER SYSTEMS $806.17 SUPPLIES & REPAIRS

459 STANDLEY SYSTEMS GROUP INC $900.72 COPIER CONTRACT

460 U S CELLULAR $263.09 SERVICE

461 GREEN, ASHLEY $326.11 TRAVEL

462 GREEN, ASHLEY $101.88 TRAVEL

463 STANDLEY SYSTEMS GROUP INC $328.56 COPIER CONTRACT

464 FIDELITY COMMUNICATIONS $139.69 SERVICE

465 STANDLEY SYSTEMS GROUP INC $79.95 COPIER CONTRACT

JUVENILE DETENTION CENTER CASH

994 DAVECO ENTERPRISES LLC $108.24 MISC BLDG SUPPLIES

995 EMPIRE PAPER $312.32 MISC BLDG SUPPLIES

996 WAGNER SUPPLY CO $184.16 MISC BLDG SUPPLIES

997 BOB BARKER CO INC $1,083.47 MISC SUPPLIES

998 HAC INC $74.30 FOOD

999 HILAND DAIRY $804.12 FOOD

1000 HORTON MD INC, DAN $1,706.25 MEDICAL SVC

1001 OFFICE DEPOT $366.17 OFFICE SUPPLIES

1002 BEN E KEITH CO $198.61 FOOD

1003 JOHNSONS ELECTRIC $822.00 SERVICE

1004 OFFICE DEPOT $148.14 OFFICE SUPPLIES

1005 OFFICE DEPOT $197.91 OFFICE SUPPLIES

1006 MCCRACKEN, JAMES $306.00 TEACHING

1007 ODOM, LARRY $150.00 FIRE & SAFETY INSP

1008 BILL MILLER & TEDS HEAT & AIR $285.00 REPAIR(S)

1009 FIDELITY COMMUNICATIONS $37.44 SERVICE

1010 FIDELITY COMMUNICATIONS $296.87 SERVICE

1011 PUBLIC SVC CO OF OK $1,770.62 SERVICE

SHERIFFS INSURANCE RECOVERY

21 MONKEY BIZ SIGN & DESIGN LLC $850.00 DECALS

22 CARTER COUNTY SHERIFF DEPT $8,500.00 VEHICLE(s)

23 GALLS LLC $1,097.95 VEHICLE ACCESSORIES

24 COOPER AUTOMOTIVE $956.17 PAINT & BODY REPAIR

SHERIFFS SERVICE FEES

438 ATWOODS / JOHN DEERE FINANCIAL $180.95 EST SUPPLIES

439 CINTAS CORP LOC 628 $162.20 EST UNIFORM & TOWELS

440 DALSTON MINI STORAGE $227.00 STORAGE UNITS

441 GILLS CONTAINER SERVICE $50.00 DUMPSTER

442 LAWTON COMM CELLPAGE $35.00 PARTS & REPAIRS

443 ROY’S AUTO SUPPLY $811.66 AUTO PARTS & SUPPLIES

444 SESCO ELECTRIC SUPPLY CO INC $88.61 ELECTRICAL SUPPLIES

445 SUTHERLANDS $59.97 SUPPLIES

446 MONKEY BIZ SIGN & DESIGN LLC $180.00 SIGN(S)

447 JEFF’S KEY & SAFE SHOP $50.00 KEYS

448 LAWTON COMM CELLPAGE $304.30 PAGER SVC

449 SOUTHWEST CHEMICAL $16.50 CUPS

COMMISSIONERS PROCEEDINGS PAGE #7

JUNE 12, 2017

450 TOSH, DOYLE W $20.00 TRAVEL

451 AT & T LONG DISTANCE $533.43 SERVICE

452 XCEL OFFICE SOLUTIONS $76.73 COPIER LEASE

453 FIDELITY COMMUNICATIONS $190.52 SERVICE

TREASURERS MTG TAX

54 OFFICE DEPOT $860.92 OFFICE SUPPLIES

55 FIDELITY COMMUNICATIONS $348.65 SERVICE

56 SOUTHWEST MAILING SERVICE $35.30 MAILING SVC

57 J R W INC $281.00 SERVICE AGREEMENT

COMANCHE COUNTY COMMISSIONERS

_____________________________________

DON HAWTHORNE, CHAIRMAN

_____________________________________

ATTEST: GAIL TURNER, VICE-CHAIRMAN

________________________________________ _____________________________________

CARRIE TUBBS, COUNTY CLERK JOHNNY OWENS, MEMBER

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