WALTERS PUBLIC WORKS AUTHORITY MEETING – WALTERS CITY COUNCIL MEETING APRIL 18, 2017

WALTERS CITY COUNCIL MEETING

APRIL 18, 2017

The Walters City Council met in regular session at 5:00 p.m. on April 18, 2017 in the City Council Chambers in the City Hall. Those present were Mayor David Mitchell; Councilmen Steve McCammon, Bob Nance and Richard Anderson; City Manager Shawn Strange; City Attorney Hyman Copeland; and City Clerk Dollie Glenn. Vice Mayor Roberta Ellis was late and came in during Item #11.

Church of the Nazarene Pastor Paul Metcalfe opened the meeting with prayer.

Pledge of Allegiance to the Flag of the United States of America.

Visitors present were members of the Girl Scouts; Roxanne Keehn, Macy Crew, Dawn Schilling, Madison K. Wilson, Kenneth Burns and Lawonda Threats; Fire Chief Monty Powers, Accounts Payable Clerk Karla Eschiti, Golf Superintendent Doyle Cain, Payroll/Utility Billing Clerk Sheri Davis, Accounts Receivable Clerk Ashley Williams, Pastor Paul Metcalfe and newly hired General Superintendent Michael W. Bryant.

Item #3—Bob Nance made a motion to approve the Consent Agenda. Richard Anderson seconded the motion. The vote was:

Ayes: Mitchell, McCammon, Nance, Anderson

Nays: None

(a) Approval of April 04, 2017 regular City Council meeting minutes.

(b) Approval of purchase orders and signing of checks for all City funds presented at the 04-18-17 council meeting and ratification of routine checks subsequent to the 04-04-17 regular council meeting.

Mayor David Mitchell moved to Item #6

Item #6—Roxanne Keehn spoke as the representative for the Girl Scouts. Ms.Keehn stated that the Girl Scouts is a non-profit organization. She stated that they want the old American Legion Building for their meetings. She stated they would like for the City of Walters to donate the building to them. City Attorney Hyman Copeland stated that the City cannot donate a building. Ms. Keehn stated that the Veterans are willing to help to restore the building. She stated that the Girl Scouts 636 Service Unit has volunteered to pay rent and utilities on the building. Also the Girl Scouts Service Unit would take care of all maintenance. Mayor David Mitchell and City Manager Shawn Strange both stated that we need to make sure we actually own the building before any decisions are made. Mayor Mitchell stated that the City Manager and the City Attorney would both look into it and then we will let them know. No action taken.

Item #7—City Manager Shawn Strange informed the city council that Chris Webb with OMAG came down and reviewed the city property insurance. He stated that no action is needed, just a review. No action taken.

Item #8—City Manager Shawn Strange informed the city council that he, Karla Eschiti and Golf Superintendent Doyle Cain met with the Lakeside Golf Association and made decisions on increasing some of the rates. Steve McCammon made a motion to approve Resolution No. 824, a Resolution establishing a Fee Structure for use of the Walters Lakeside Golf Course and providing for an effective date. Continued….

WALTERS CITY COUNCIL MEETING

APRIL 18, 2017

Item #8—Continued…Richard Anderson seconded the motion. The vote was:

Ayes: Mitchell, McCammon, Nance, Anderson

Nays: None

Item #9—City Manager Shawn Strange discussed with the City Council a possible Employment Agreement or Contract with a Swimming Pool Manager for the 2017 swim season. Strange informed the City Council that he has hired Cole Hart as the Swimming Pool Manager. He stated that Mr. Hart plans on giving swimming lessons and aerobics. He discussed possibly giving Mr. Hart a percentage of the proceeds from these x-tra events or just paying him an hourly rate. Mayor Mitchell stated that he would prefer that the City Manager make that decision. Richard Anderson made a motion to authorize the City Manager to negotiate an agreement with the Swimming Pool Manager. Steve McCammon seconded the motion. The vote was:

Ayes: Mitchell, McCammon, Nance, Anderson

Nays: None

Item #10—Steve McCammon made a motion to approve the April 13, 2017 Quarterly Walters Public Library Meeting minutes. Bob Nance seconded the motion. The vote was:

Ayes; Mitchell, McCammon, Nance, Anderson

Nays; None

Item #11—City Manager Shawn Strange informed the City Council that he has asked the Department Heads for their budget needs on the FY 2017-2018 Budget Items. He stated that he has requested former City Manager John Sheppard to come in next week and assist him.

Vice Mayor Roberta Ellis came into meeting.

Item #12—City Clerk stated that the Accounts Payable Clerk gave each of them the Check Register to review the checks to be signed tonight. Clerk gave the city council the Cash Report showing how much money is on the books after the checks for tonight and the March Financials for review including the Cemetery Financials for March. No action taken.

Item #13—(a) City Manager Shawn Strange informed the city council that he will be meeting with an appraiser at the DOC building. (b) City Manager Strange informed the city council that he hired a new General Superintendent. There was no other new business.

Mayor David Mitchell recessed the City Council meeting to go into the regular session of the Walters Public Works Authority meeting.

Mayor Mitchell called the City Council meeting back to order.

Item #4—Roberta Ellis made a motion to ratify the action of the Walters Public Works Authority to authorize the City Attorney to work with the City Manager on a new ordinance on utility extensions and fees. Steve McCammon seconded the motion. The vote was:

Ayes: Mitchell, Ellis, Nance, McCammon, Anderson

Nays: None

WALTERS CITY COUNCIL MEETING

APRIL 18, 2017

Item #5—There was no action taken by the Walters Public Works Authority on a Sanitation Agreement, therefore no action is necessary.

Purchase orders were approved and the following checks signed.

NO NAME AMOUNT

WALTERS CITY COUNCIL MEETING

APRIL 18, 2017

NO NAME AMOUNT

Meter Deposits Fund

Cemetery General Fund

There being no further business, the meeting adjourned.

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WALTERS PUBLIC WORKS AUTHORITY MEETING

APRIL 18, 2017

The Walters Public Works Authority met in regular session at 5:00 p.m. on April 18, 2017 in the City Council Chambers in the City Hall. Those present were Chairman David Mitchell; Vice Chairperson Roberta Ellis; Trustees Steve McCammon, Bob Nance and Richard Anderson; City Manager Shawn Strange; City Attorney Hyman Copeland; and City Clerk Dollie Glenn.

Visitors present were Fire Chief Monty Powers, Accounts Payable Clerk Karla Eschiti, Accounts Receivable Clerk Ashley Williams, Payroll/Utility Billing Clerk Sheri Davis and newly hired General Superintendent Michael Bryant.

Item #3—Richard Anderson made a motion to approve the Consent Agenda. Steve McCammon seconded the motion. The vote was:

Ayes: Mitchell, Ellis, McCammon, Nance, Anderson

Nays: None

(a) Approval of April 04, 2017 regular WPWA meeting minutes.

(b) Approval of purchase orders and signing of checks for all WPWA funds presented at the 04-18-17 WPWA meeting and ratification of routine checks subsequent to the 04-04-17 regular WPWA meeting.

Item #4—City Manager Shawn Strange informed the trustees that the ladies in City Hall go through a lot of hours trying to accommodate our customers. He stated that he would like to start weening our customers off of extensions. City Attorney Hyman Copeland suggested that we also look at increasing the fees at the same time. Strange gave the trustees a list of what he would like to do. Roberta Ellis made a motion to authorize the City Attorney to write an ordinance amending the policy on extensions on utility bills and fees. Steve McCammon seconded the motion. The vote was:

Ayes: Mitchell, Ellis, McCammon, Nance, Anderson

Nays: None

Item #5—City Manager Shawn Strange informed the trustees that he and the new General Superintendent Michael Bryant have reviewed our sanitation schedule and they both believe that we can continue this. He stated that he would like to defer the idea of using a private sanitation contractor at this time. No action taken.

Item #6—Trustees discussed the Annual Service Partnership Agreement with Hach for the Water Plant. Richard Anderson made a motion to renew the Annual Service Partnership Agreement with Hach for the maintenance and technical support on the Water Plant in the amount of $6,047.00 beginning June 15, 2017 and ending June 14, 2018. Roberta Ellis seconded the motion. The vote was:

Ayes: Mitchell, Ellis, McCammon, Nance, Anderson

Nays: None

Item #7—City Manager Shawn Strange stated that he is checking with each of the departments on their needs. He stated that he is also figuring on where our new rates will put us. Therefore he does not have anything on the FY 2017-2018 Budget at this time.

Item #8—City Clerk stated that the Accounts Payable Clerk gave each of them the Check Register for review of the checks to be signed at this meeting. Continued…

WALTERS PUBLIC WORKS AUTHORITY MEETING

APRIL 18, 2017

Item #8—Continued…City Clerk gave the trustees the Cash Report showing how much money is on the books after the checks for tonight along with the March Financials for review. No action taken.

Item #9—There was no new business.

Purchase orders were approved and the following checks signed.

NO NAME AMOUNT

WALTERS PUBLIC WORKS AUTHORITY MEETING

APRIL 18, 2017

NO NAME AMOUNT

There being no further business, the meeting adjourned to go back into the regular session of the Walters City Council meeting.

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