GRADY COUNTY COMMISSIONERS MEETING HELD ON MARCH 27, 2017

MINUTES OF THE GRADY COUNTY COMMISSIONERS MEETING HELD ON MARCH 27, 2017

8:45- AM-SPECIAL MEETING-GRADY COUNTY COMMISSIONERS AND THE GRADY COUNTY SCHOOL FINANCE AUTHORITY:
Meeting was called to order and roll call: Windle Hardy, Ralph Beard, and Kirk Painter. Others in attendance: James and Tyler Perryman.
Ralph Beard made a motion to approve the minutes of the December 5, 2016 meeting. It was seconded by Windle Hardy. AYE: Windle Hardy, AYE: Ralph Beard, and AYE: Kirk Painter.
Windle Hardy made a motion to approve the minutes of the March 6, 2017 meeting. It was seconded by Ralph Beard. AYE: Windle Hardy, AYE: Ralph Beard, and AYE: Kirk Painter.
Windle Hardy made a motion to approve the Engagement Letter/Contract with Angel, Johnston, & Blasingame, P.C. for the audit to be performed for the Grady County School Finance Authority for the 2015-2016 fiscal year. It was seconded by Kirk Painter. AYE: Windle Hardy, AYE; Ralph Beard, and AYE: Kirk Painter.
Windle Hardy made a motion to approve the appointment of Ralph Beard to serve as the Treasurer for the Grady County School Finance Authority. It was seconded by Kirk Painter. AYE: Windle Hardy, AYE: Ralph Beard, and AYE: Kirk Painter.
Windle Hardy made a motion to approve the Authority Counsel’s proposed policy for regular actions of authority to comply with audit suggestions. It was seconded by Ralph Beard. AYE: Windle Hardy, AYE: Windle Hardy, and AYE: Kirk Painter.
Windle Hardy made a motion to approve the purchasing of a bond for Authority Counsel. It was seconded by Ralph Beard. AYE: Windle Hardy, AYE: Ralph Beard, and AYE: Kirk Painter.
Windle Hardy made a motion to approve the request for payment of attorney fees in the amount of $1960.00 for actions taken by Park, Nelson, Caywood, Jones, & Perryman, LLP on behalf of the Grady County School Finance Authority for the months of December 2016, and January, February, and March 2017. It was seconded by Kirk Painter. AYE: Windle Hardy, AYE: Ralph Beard, and AYE: Kirk Painter.
Ralph Beard made a motion to adjourn. It was seconded by Windle Hardy. AYE: Windle Hardy, AYE: Ralph Beard, and AYE: Kirk Painter.
Meeting was adjourned.

The Board of the Grady County Commissioners met on this day for a regularly scheduled meeting with the following board members: Ralph Beard, Windle Hardy, and Kirk Painter.

The meeting was called to order and roll call: Ralph Beard, Windle Hardy, and Kirk Painter.
The meeting was opened with the Pledge of Allegiance and Prayer.

Windle Hardy made a motion to approve the minutes of the March 20 ,2017 meeting. It was seconded by Kirk Painter. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

Ralph Beard made a motion to approve the following blanket purchase order numbers 174594 to 174614. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

GCEMA/Fire Report: Dale Thompson informed the board that the State Emergency Management is hosting class this week, reminded the board that Saturday, April 1st from 10AM to 2PM at Wal-Mart-Community Preparedness Event, and reported on the recent Hyper-Reach Emergency notification-several at the meeting received the call pertaining to the possibility of severe weather. Fire report: Christie Kern informed the board that chiefs meeting is tonight, on Saturday near Rush Springs-300 acres burned- grass fire, and recently had the CPR refresher class.

Ralph Beard made a motion to approve to adopt the Grady County Hazard Mitigation Plan for Grady County. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

Ralph Beard made a motion to approve to purchase a 3/4 Ton Chevy Pickup for Headquarters-for the Grady County Fire Department. It was seconded by Kirk Painter. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter. (Pickup is on the State Contract).

Ralph Beard made a motion to approve the transfer of equipment in compliance with 19 O.S. sub-section-339 & 421 from GCFD-Ninnekah Fire Station-1997 Ford F-350, Serial # 1FDKF38G4VEB57773 to District 3 & 1995 Ford F-350-Pocasset Fire Station-Serial # 2FDKF38G1SCA61181 to District 2 & 2010 AM General Tanker from Bradley Fire Station-Serial # 1UTSH6688DS000816 to District #2. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

There was no action on the surplus or transfer of a 1984 AM General from Acme Fire Station.

There was no update from the safety director or to approve a Draw Request from Grady Memorial Hospital.

At 9:20 AM-Ralph Beard made a motion to accept the bid for Road Side Spraying for all Districts. The bid made by MW Spraying of Marlow, OK 73055 for the price of $20.00 per mile. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter. (This was the only bidder).

At 9:30 AM-Ralph Beard made a motion to accept the bid for Chemicals for Road Side Spraying for all Districts. The bid made by Red River Specialties of Ada, OK 74820. For price: see bid. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter. (This was the only bidder).

Kirk Painter made a motion to approve the bid on county property located at: W 5′ of the N 55′ of Lot 5 and Lot 6 of Block Steel’s Addition to the City of Chickasha OT made by Kathy Roberts and Jarrod Short. It was seconded by Ralph Beard. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter. (Property location-1615 W. Colorado Avenue).

Ralph Beard made a motion to accept the application for permits from Woodford Express, LLC, permits to cross with a natural gas pipeline, a county road or highway-N2980 Rd. Section 11-T3N-R5W to Section 12-T3N-R4W. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

There was no action on the claim to Pinnacle Consulting.

Ralph Beard made a motion to approve the release of lien agreement on Jimmy V. King and April King from the assistance of a HOME grant made available by the Board of Grady County Commissioners pursuant to 24 CFR Part 92 filed November 18, 2003 document number # 18528 in Book 3557 Page 456. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter. (The affordability period is 5 years).

Kirk Painter made a motion to approve the FMLA leave for District 2 employees. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

At 9: 30 AM-Ralph Beard made a motion to request for bid for a 10-Wheeler with a Lease Purchase Agreement for District #3. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

Ralph Beard made a motion to approve the transfers and appropriations for the following departments: County Highway, & Sales Tax-Sr Centers-Alex & Rush Springs. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

Ralph Beard made a motion to approve the monthly reports for the following county office: Election Board. It was seconded by Windle Hardy. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.

Be it resolved by the Board of the Grady County Commissioners to review and approve claims generated by the Grady County governing bodies during the month of March and before, and authorize or deny payment of such claims.

Audience Participation: Steve Cilberg of CP & Y Engineering discussed with the board on road and bridge projects.
New Business: County Clerk, Sharon Shoemake discussed the recent workshop on the Employee Personnel Policy Handbook.

Be it resolved by the Board of the Grady County Commissioners that the County Treasurer be directed to deposit the following check for T-AFPF-#3-T-2-permits-Aberdeen Land-$1000.00, District #1-T-2-City of Tuttle-hauling-$750.00 & District 3-T-2-Sr Center-Rush Springs-fuel-$26.43
Be it resolved by the Board of the Grady County Commissioners that the County Treasurer be directed to deposit the following check for Sheriff B4-1-OJA-$370.32
Be it resolved by the Board of the Grady County Commissioners that the County Treasurer be directed to deposit the following checks for E911-ACN-$4.18, Birch-$231.34, Granite-$120.67, Pioneer-$2522.78, Compliance-$15.00, Southwestern Bell-$4350.71, Mcimetro-$14.16, & Okla. Comm.-$278.87
Be it resolved by the Board of the Grady County Commissioners that the County Treasurer be directed to deposit the following check for General Fund-R-2-USDA-rent-$3249.51

Ralph Beard made a motion to adjourn. It was seconded by Kirk Painter. AYE: Ralph Beard, AYE: Windle Hardy, and AYE: Kirk Painter.
Meeting Adjourned.
Passed and approved the 3rd day of April 2017.
Attest: The Board of the Grady County Commissioners

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