WALTERS CITY COUNCIL MEETING JUNE 07, 2016

WALTERS CITY COUNCIL MEETING
JUNE 07, 2016
The Walters City Council met in regular session at 5:00 p.m. on June 07, 2016 in the City
Council Chambers in the City Hall. Those present were Mayor David Mitchell; Vice Mayor
Roberta Ellis; Councilmen Steve McCammon, Richard Anderson and Bob Nance; City
Manager John Sheppard; City Attorney Hyman Copeland; and City Clerk Dollie Glenn.
Visitors present were Water Superintendent Wes Eidson and Accounts Payable Clerk Karla
Eschiti.
Item #3—Bob Nance made a motion to approve the Consent Agenda. Steve McCammon
seconded the motion. The vote was:
Ayes: Mitchell, Ellis, McCammon, Nance, Anderson
Nays: None
1. Approval of May 17, 2016 regular City Council meeting minutes.
2. Approval of purchase orders and signing of checks for all City funds presented at the 06­
07­16 council meeting and ratification of routine checks subsequent to the 05­17­16
regular council meeting.
Item #4—Mayor David Mitchell stated that the Public Hearing was held on the FY 2016­
2017 City of Walters General Fund Budget. City Manager John Sheppard informed the
council that according to the Oklahoma Department of Libraries (ODL), in order to continue
receiving grant monies from ODL, the City cannot lower the Library Budget unless the
other departments are lowered. He stated that we will have to do a budget amendment on
this to raise the Library Budget. There were no comments from the public. Richard
Anderson made a motion to acknowledge the Public Hearing on the Proposed FY 2016­
2017 City of Walters General Fund Budget. Roberta Ellis seconded the motion. The vote
was:
Dollie Glenn
Thu 6/23/2016 9:09 AM
To:okswnews@outlook.com <okswnews@outlook.com>;Ayes: Mitchell, Ellis, McCammon, Nance, Anderson
Nays: None
Item #5—Steve McCammon made a motion to approve Resolution No. 816, a Resolution
adopting the City of Walters General Fund Budget for Fiscal Year 2016­2017. Bob Nance
seconded the motion. The vote was:
Ayes: Mitchell, Ellis, McCammon, Nance, Anderson
Nays: None
Item #6—City Clerk stated that this item can be scratched. Was a misunderstanding.
Item #7—Bob Nance made a motion to approve the May 16, 2016, Walters Cemetery
Association Quarterly Meeting minutes. Richard Anderson seconded the motion. The vote
was:
Ayes: Mitchell, Ellis, McCammon, Nance, Anderson
Nays: None
Item #8—Steve McCammon made a motion to approve the member dues for ASCOG for
the period 04­01­16 through ­3­31­17 in the amount of $151.00. Richard Anderson
seconded the motion. The vote was:
Ayes: Mitchell, Ellis, Nance, McCammon, Anderson
Nays: None
Item #9—City Council discussed the Employee Assistance Program (EAP). City Clerk
stated that there is no price increase. Roberta Ellis made a motion to renew the Employee
Assistance Program (EAP) with New Directions Behavioral Health, LLC. at $24.00 per full
time employee. Steve McCammon seconded the motion. The vote was:
Ayes: Mitchell, Ellis, Nance, McCammon, Anderson
Nays: None
Item #10—Employee Wes Eidson informed council that he attempted to get quotes for the
spray insulation on the ODOT building that the City is now leasing. He stated that he could
only get one quote. Texoma Commercial Services LLC gave a quote of $2,420.00. Richard
Anderson made a motion to approve the quote from Texoma Commercial Services LLC.
Steve McCammon seconded the motion. The vote was:
Ayes: Mitchell, Ellis, Nance, McCammon, Anderson
Nays: NoneItem #11—City Manager John Sheppard informed council that the costs for the flooring in
the restrooms in the Bay area behind City Hall will not exceed his spending limit, therefore
he does not need any action on this item.
Item #12—City Manager John Sheppard spoke on the closing of the DOC center in Walters.
He stated that this Friday will be the last day for inmate use. He stated that with the closing
of the center, this will cost the City an additional $200,000 per year. He stated that he has
hired three (3) employees and he needs to hire three (3) more. No action necessary.
Mayor David Mitchell recessed the City Council meeting to go into the regular session of
the Walters Public Works Authority meeting.
Mayor Mitchell called the City Council meeting back to order.
Item #13—Richard Anderson made a motion to ratify the action of the WPWA on
approving the Resolution on the “Line of Credit” at the Walters Bank & Trust, not to exceed
an amount of $200,000.00 for the Fiscal Year 2016­2017. Steve McCammon seconded the
motion. The vote was:
Ayes: Mitchell, Ellis, Nance, McCammon, Anderson
Nays: None
Item #14—City Clerk stated that the Accounts Payable Clerk gave council the Check
Registers showing all the checks they were signing at this meeting. Clerk gave the council
the Cash Report showing how much money is on the books after the checks for tonight and
the May Financial Statements for review, including the Cemetery Financials. No action
taken.
Item #15—(a) City Clerk informed the council members that there will be an item on the
next agenda for the council to approve the Mayor to sign a Resolution in support of the Fort
Sill JLUS. (b) City Clerk informed council that the Code Enforcement Clerk was preparing
to have the city crews mow some properties that were in violation; but that she told the Code
Clerk to just issue them tickets because the city crews are really behind in mowing the city
owned properties. (c) City Manager informed council that he has a Floodplain meeting in
Ardmore next Wednesday. (d) City Manager reminded the City Attorney to put the
dealership on Legal Notice concerning the Mahindra tractor. (e) City Clerk gave each of the
council the Court Docket. There was no other new business.
Purchase orders were approved and the following checks signed.
WALTERS PUBLIC WORKS AUTHORITY MEETING
JUNE 07, 2016
The Walters Public Works Authority met in regular session at 5:00 p.m. on June 07, 2016 in
the City Council Chambers in the City Hall. Those present were Chairman David Mitchell;
Vice Chairperson Roberta Ellis; Trustees Steve McCammon, Richard Anderson and Bob
Nance; City Manager John Sheppard; City Attorney Hyman Copeland; and City Clerk
Dollie Glenn.There were no visitors present.
Item #3—Richard Anderson made a motion to approve the Consent Agenda. Steve McCammon
seconded the motion. The vote was:
Ayes: Mitchell, Ellis, McCammon, Nance, Anderson
Nays: None
1. Approval of May 17, 2016 regular WPWA meeting minutes.
2. Approval of purchase orders and signing of checks for all WPWA funds presented at
the 06­07­16 WPWA meeting and ratification of routine checks subsequent to the 05­
17­16 regular WPWA meeting.
Item #4—Richard Anderson made a motion to approve the Resolution on the “Line of Credit”
at the Walters Bank & Trust not to exceed an amount of $200,000.00 for the Fiscal Year 2016­
2017. Steve McCammon seconded the motion. The vote was:
Ayes: Mitchell, Ellis, Nance, McCammon, Anderson
Nays: None
Item #5—Roberta Ellis made a motion to renew the Employee Assistance Program (EAP) with
New Directions Behavioral Health, LLC. at $24.00 per full time employee. Steve McCammon
seconded the motion. The vote was:
Ayes: Mitchell, Ellis, Nance, McCammon, Anderson
Nays: None
Item #6—Bob Nance made a motion to approve the WPWA FY 2016­2017 Budget. Steve
McCammon seconded the motion. The vote was:
Ayes: Mitchell, Ellis, Nance, McCammon, Anderson
Nays: None
Item #7—City Manager John Sheppard addressed the trustees concerning the ODEQ Notice
of Violation (NOV) on Permit Violations, DMR Violations, Non­Submittal of DMRs and
Late Submittal of DMRs. Sheppard stated that he spoke with Water Plant Operator on this
and he had forgotten to submit the required reports. We had not been discharging, therefore
he just forgot! Chairman Mitchell stated that there should be a way to make sure this doesnot happen in the future. Sheppard stated that he would figure something out. Chairman
stated that he wants corrective action on this to make sure it is done. No action necessary.
Item #8—City Clerk stated that the Accounts Payable clerk gave the trustees the Check
Register listing all the checks to be signed at the meeting tonight. City Clerk gave the
trustees the Cash Report and the May Financial Statements for review. City Clerk informed
trustees that she will be forced to borrow on the “Line of Credit” at the bank in order to be
able to close out the fiscal year. She stated that the cash flow has been good, but the budget
is really off and she has to have revenue monies in order to raise the expenses in the budget.
She stated that she should be able to pay the bank back in July. City Manager informed
trustees that with the new employees, we are looking at a $10.00 to $11.00 per month per
customer rate hike. Trustee Anderson asked about just hiring 2 or 3 employees to begin
with. City Manager spoke on possibly contracting sanitation out again. City Manager stated
that he will have to increase the utility rates. City Clerk stated that she would have the
Budget Amendments by the next meeting.
Item #9—(a) City Manager informed trustees that we will apply for the REAP Grant for the
streets again this year. (b) City Manager stated that the city engineer Scott Vaughn is
working on the Disinfection Byproducts Stage 2. (c) City Manager informed trustees that we
lost the radios between City Hall and the Library. We were down 4 days. There was no other
new business.
Purchase orders were approved and the following checks signed

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